Privacy Policy

1. Who we are

Quotify is an AI-powered invoicing service for UK sole traders and freelancers. References to “Quotify”, “we”, “us”, or “our” in this policy refer to the operator of this service.

2. Information we collect

We collect the following information when you use Quotify:

• Account information — your email address when you sign up.
• Business details — business name, address, phone, logo, and bank details you enter in Settings.
• Document data — invoices, quotes, and receipts you create, including client details and line items.
• Client data — names, emails, and addresses you store in your client address book.
• Billing information — handled entirely by Stripe; we do not store card numbers.
• Usage data — standard server logs (IP address, browser type, pages visited).

3. How we use your information

• To provide and operate the Quotify service.
• To generate document content via the Anthropic Claude API (job descriptions you enter are sent to Anthropic to generate line items).
• To process subscription payments via Stripe.
• To send transactional emails (e.g. account confirmation).
• To improve the service.

4. Third-party services

• Supabase — database and authentication, hosted in the EU.
• Anthropic — AI document generation. Job descriptions you enter are processed by their API. See Anthropic’s Privacy Policy.
• Stripe — payment processing. See Stripe’s Privacy Policy.

5. Data retention

We retain your data for as long as your account is active. You can delete your account at any time by contacting us, at which point we will delete your personal data within 30 days, except where we are required to retain it for legal or tax reasons.

6. Your rights (UK GDPR)

Under UK GDPR you have the right to access, correct, or delete your personal data, restrict or object to processing, and data portability. To exercise any of these rights, contact us at the email below.

7. Cookies

Quotify uses strictly necessary cookies to maintain your login session. We do not use advertising or tracking cookies.

8. Contact

Questions about this policy? Email us at hello@quotify.co.uk.